Flint Hills Jeep Club


Home About Us Events Trail Pics Members Join Us Links Forum Bylaws Contact the Club	For a printer-friendly version, click here FLINT HILLS JEEP CLUB CHARTER BY-LAWS (revised 08/16/2009) ARTICLE 1) NAME This organization shall be known as the Flint Hills Jeep Club. ARTICLE 2) OBJECTIVES The Flint Hills Jeep Club is organized as a not for profit organization for: a) Providing social, educational and recreational activities for its membership. b) To promote and support the sport of off-road travel and four wheel vehicle ownership. c) To promote the safe and responsible use of public lands and recreation areas. d) To promote, organize and hold outings, meetings, trail runs and other events for its membership. e) This organization shall promote and practice the principles of the TREAD LIGHTLY program. ARTICLE 3) MEMBERSHIP a) Owners of JEEP vehicles are eligible for membership in the FLINT HILLS JEEP CLUB. b) Dues for this organization shall be set by the membership for full family membership, members must reside in the same household. Membership will be limited to two (2) votes per household and those voting must be 18 YOA or older. Membership will also include a Flint Hills Jeep Club decal and Club Newsletter. c) Membership dues will be paid on or before September 1st of each year. Dues will be pro-rated for those that join before or after September 1st. d) A notice will be included in the Newsletter when your dues are coming due or if you are behind. e) Any members’ dues that are three months in arrearswill be dropped from Club rolls and the Newsletter list. f) All dues, past and present must be brought up to date before a member can be reinstated. HONORARY a) This membership will be awarded to (by vote of the Membership) a Business, Organization or Person that the Club feels supports the sport or the Club. b) Honorary Members would not pay dues nor have a vote, but would be entitled to a voice and the Newsletter. ARTICLE 4) MEETINGS a) Meetings shall be conducted monthly at such times and places as are designated by the members or the President. b) Club monthly business may be approved by a simple majority of those voting members in attendance. ARTICLE 5) BY-LAWS a) The Club By-Laws will stand as written. b) A Committee will be formed by the president, as needed, to review any By-Laws and will consist of two of more active members. ARTICLE 6) ADMINISTRATION AND OFFICERS a) This organization shall be administered by a President, Vice-President, Secretary, Treasurer, Safety Officer and Historian. b) The above officers shall be elected by the voting members of the organization; a majority vote of members present is required for election into any office. c) Nominations for Officers will be in November. In December those nominated will be voted on by secret ballot. d) Newly elected officers shall take office at the regular monthly meeting in January. e) Candidates for office must be members in good standing. f) Any member may hold two offices except the office of President. g) A Newsletter editor will be appointed by the President and shall be responsible for layout, quality of the monthly newsletter. He/She will also be responsible for the copying and mailing of said Newsletter. h) Club Officers are requested to submit an Officers Report for the Newsletter each month. The Officers Report for the Historian is optional. i) Newsletter articles are to be submitted to the Editor no less then one week after each meeting and the newsletter will be published by the end of the month. ARTICLE 7) DUTIES OF OFFICERS a) PRESIDENT-will preside over all meeting and events. He/She will represent the organization at events. The President will also appoint an editor for the monthly Newsletter. b) VICE-PRESIDENT-shall assist the President and serve in his stead if the President is absent. The Vice President will also Chair the By-Laws Committee should one be appointed. c) SECRETARY-shall keep and preserve all records, minutes of regular meetings, membership records and be responsible for all Club merchandise/property along with a $25.00 cash reserve. He/She shall receive and answer all general correspondence of the organization. d) TREASURER-shall keep and maintain all financial records of the organization. The Treasurer shall collect all dues, fees, and make such disbursement as is directed by the membership. He/She will also be required to submit a monthly financial report. e) SAFETY OFFICER-will be responsible to educate the members about safe driving and how to practice safe four wheeling. He/She will also be called upon to check equipment of vehicles and to give advice at club functions and events. He/She will also have the authority to enlist additional qualified help if needed. f) HISTORIAN-shall be responsible for keeping a scrapbook for the club, taking pictures at club events and club functions. He/She will also be responsible to help with club table or booth at events and functions. ARTICLE 8) EXPENDITURES AND FINANCE a) All monies collected by this organization shall be immediately turned over to treasurer and placed in the organizations bank account. b) No expenditure of the organizations funds may be made without approval of the organizations membership at the regular meeting,with exception for copying and postage cost for the mailings of the newsletter. Reimbursements will be made by the Treasurer upon a receipt being presented to the Treasurer plus approval by membership present. All receipts will be kept in a ledger. c) A ledger of the organizations funds shall be maintained by the Treasurer and this ledger shall be open to inspection by any member in good standing at monthly meetings. ARTICLE 9) RECALL OF OFFICERS-SPECIAL ELECTIONS a) Recall proceedings may be called for by any member in good standing, at any meeting, by verbally stating their reasons. b) All votes for recall will be held at the next regular scheduled meeting. c) Any Officer of this organization may be recalled by a simple majority vote. d) The officer up for recall will be given an opportunity to give reason why they should not be recalled before a vote is taken. e) The vote for recall will be by secret ballot. f) In the event of a vacancy of an officer; an election will be called to elect a successor. The secretary or president in the secretary absence, shall notify all voting members at least two weeks in advance of such an election. ARTICLE 10) EVENTS AND FUNCTIONS a) All events and functions shall be subject to approval of the membership present. b) All events are to be conducted in an orderly manner with safety as a prime factor. c) NO ALCOHOLIC BEVERAGES, ILLEGAL DRUGS OR FIRE-ARMS are permitted at any event or function of this organization (business or trail riding), under penalty of expulsion from the organization. d) All members and guest shall obey the traffic laws of the state. The Club recommends wearing safety restraints while participating in events. e) Participation in club events/functions shall be limited to members, guests and potential membersunless otherwise decided by vote of membership present. d) Any elected officer shall have the authority to cancel or postpone any event if conditions exist which prohibit the event from being held safely. e) No one under the age of 18 years of age shall be allowed to drive in a sponsored event/function unless they have a liability release signed by their guardian, notarized and present it to the secretary prior to the event/function. BY-LAWS MODIFIED ON AUGUST 16, 2009, TO REFLECT CHANGES IN ARTICLES 5, 6, AND 9. Webmaster January 16, 2011 21:50

For a printer-friendly version, click here

FLINT HILLS JEEP CLUB
CHARTER BY-LAWS
(revised 08/16/2009)

ARTICLE 1) NAME

This organization shall be known as the Flint Hills Jeep Club.

ARTICLE 2) OBJECTIVES

The Flint Hills Jeep Club is organized as a not for profit organization for:
a) Providing social, educational and recreational activities for
its membership.

b) To promote and support the sport of off-road travel and four wheel vehicle ownership.

c) To promote the safe and responsible use of public lands and recreation areas.
d) To promote, organize and hold outings, meetings, trail runs and other events for its membership.

e) This organization shall promote and practice the principles of the TREAD LIGHTLY program.

ARTICLE 3) MEMBERSHIP

a) Owners of JEEP vehicles are eligible for membership in the FLINT HILLS JEEP CLUB.

b) Dues for this organization shall be set by the membership for full family membership, members must reside in the same household. Membership will be limited to two (2) votes per household and those voting must be 18 YOA or older. Membership will also include a Flint Hills Jeep Club decal and Club Newsletter.

c) Membership dues will be paid on or before September 1st of each year. Dues will be pro-rated for those that join before or after September 1st.

d) A notice will be included in the Newsletter when your dues are coming due or if you are behind.

e) Any members’ dues that are three months in arrearswill be dropped from Club rolls and the Newsletter list.

f) All dues, past and present must be brought up to date before a member can be reinstated.

HONORARY

a) This membership will be awarded to (by vote of the Membership) a Business, Organization or Person that the Club feels supports the sport or the Club.
b) Honorary Members would not pay dues nor have a vote, but would be entitled to a voice and the Newsletter.

ARTICLE 4) MEETINGS

a) Meetings shall be conducted monthly at such times and places as are designated by the members or the President.
b) Club monthly business may be approved by a simple majority of those voting members in attendance.

ARTICLE 5) BY-LAWS

a) The Club By-Laws will stand as written.

b) A Committee will be formed by the president, as needed, to review any By-Laws and will consist of two of more active members.

ARTICLE 6) ADMINISTRATION AND OFFICERS

a) This organization shall be administered by a President, Vice-President, Secretary, Treasurer, Safety Officer and Historian.

b) The above officers shall be elected by the voting members of the organization; a majority vote of members present is required for election into any office.

c) Nominations for Officers will be in November. In December those nominated will be voted on by secret ballot.

d) Newly elected officers shall take office at the regular monthly meeting in January.

e) Candidates for office must be members in good standing.

f)   Any member may hold two offices except the office of President.

g)   A Newsletter editor will be appointed by the President and shall be responsible for layout, quality of the monthly newsletter. He/She will also be responsible for the copying and mailing of said  Newsletter.

h) Club Officers are requested to submit an Officers Report for the Newsletter each month. The Officers Report for the Historian is optional.

i)   Newsletter articles are to be submitted to the Editor no less then one week after each meeting and the newsletter will be published by the end of the month.

ARTICLE 7) DUTIES OF OFFICERS

a) PRESIDENT-will preside over all meeting and events. He/She will represent the organization at events. The President will also appoint an editor for the monthly Newsletter.

b) VICE-PRESIDENT-shall assist the President and serve in his stead if the President is absent. The Vice President will also Chair the By-Laws Committee should one be appointed.

c) SECRETARY-shall keep and preserve all records, minutes of regular meetings, membership records and be responsible for all Club merchandise/property along with a $25.00 cash reserve. He/She shall receive and answer all general correspondence of the organization.

d) TREASURER-shall keep and maintain all financial records of the organization. The Treasurer shall collect all dues, fees, and make such disbursement as is directed by the membership. He/She will also be required to submit a monthly financial report.

e) SAFETY OFFICER-will be responsible to educate the members about safe driving and how to practice safe four wheeling. He/She will also be called upon to check equipment of vehicles and to give advice at club functions and events. He/She will also have the authority to enlist additional qualified help if needed.
f) HISTORIAN-shall be responsible for keeping a scrapbook for the club, taking pictures at club events and club functions. He/She will also be responsible to help with club table or booth at events and functions.

ARTICLE 8) EXPENDITURES AND FINANCE

a) All monies collected by this organization shall be immediately turned over to treasurer and placed in the organizations bank account.

b) No expenditure of the organizations funds may be made without approval of the organizations membership at the regular meeting,with exception for copying and postage cost for the mailings of the newsletter. Reimbursements will be made by the Treasurer upon a receipt being presented to the Treasurer plus approval by membership present. All receipts will be kept in a ledger.

c) A ledger of the organizations funds shall be maintained by the Treasurer and this ledger shall be open to inspection by any member in good standing at monthly meetings.

ARTICLE 9) RECALL OF OFFICERS-SPECIAL ELECTIONS

a) Recall proceedings may be called for by any member in good standing, at any meeting, by verbally stating their reasons.

b) All votes for recall will be held at the next regular scheduled meeting.

c) Any Officer of this organization may be recalled by a simple majority vote.

d) The officer up for recall will be given an opportunity to give reason why they should not be recalled before a vote is taken.

e)   The vote for recall will be by secret ballot.

f)   In the event of a vacancy of an officer; an election will be called to elect a successor. The secretary or president in the secretary absence, shall notify all voting members at least two weeks in advance of such an election.

ARTICLE 10) EVENTS AND FUNCTIONS

a) All events and functions shall be subject to approval of the membership present.

b) All events are to be conducted in an orderly manner with safety as a prime factor.

c) NO ALCOHOLIC BEVERAGES, ILLEGAL DRUGS OR FIRE-ARMS are permitted at any event or function of this organization (business or trail riding), under penalty of expulsion from the organization.

d) All members and guest shall obey the traffic laws of the state. The Club recommends wearing safety restraints while participating in events.

e) Participation in club events/functions shall be limited to members, guests and potential membersunless otherwise decided by vote of membership present.

d) Any elected officer shall have the authority to cancel or postpone any event if conditions exist which prohibit the event from being held safely.

e) No one under the age of 18 years of age shall be allowed to drive in a sponsored event/function unless they have a liability release signed by their guardian, notarized and present it to the secretary prior to the event/function.

BY-LAWS MODIFIED ON AUGUST 16, 2009, TO REFLECT CHANGES IN ARTICLES 5, 6, AND 9.

Webmaster January 16, 2011 21:50